Feature Requests

Would be nice to have the "tag rules" to be activated by a checklist item. Say: completed privacy form -> "privacy ok" tag added. This is very useful when you have to filter the roster, because you can filter by tag but not by checklist status.

We would like to request a new feature in OpenApply that allows us to email feeder school heads directly from the system—not just for reference requests. Currently, we need to export data or manually copy contact details to send bulk communications regarding applicant outcomes, enrolment updates, safeguarding forms, or other ad-hoc matters. Could you please consider adding an email facility, similar to the reference request function, that supports customisable email templates for use with feeder school contacts? Thank you.

We would like to have the possibility of customising the automated email that is sent to parents along with the invoice. We understand that Flywire has been in touch with you about this matter for a few months now. At present, the email parents receive simply instructs them to make the payment via Flywire, without providing a link to Flywire/to their account, or further explanation. This has caused confusion and frustration among our clients. We would be very grateful if you could prioritise this matter. Many thanks and kind regards,

We would like to request a feature improvement that would facilitate our daily work. When the parents upload the headshot of the child, we ask them to upload an only head and shoulders image, but if they don't have a head and shoulders one, they upload a full body picture and then we, admissions, have to download that pic edit it and upload it again to their profile to make it only head and shoulders. It would be very helpful, like in many other apps, if the Open Apply ‘upload image’ field could have the option to adjust the frame in the picture, so that the parents can adjust the pic to only head and shoulders when the upload the headshot of their child.

It would be beneficial to have a sibling tb under review mode to see if the applicant has a sibling and what their current status is

Admins and parents will be able to link their OpenApply accounts to Google or Apple to make sign-in easier.

We understand that we have to ask for the parent gender on the registration form and that this field is used when importing data. We would like to ask if this could be changed. Given that we already request the parent prefix and the relationship to the child, we do not see a direct reason to ask for this additional information. To ensure we remain data compliant, we would like to have the option to remove this field from the registration form.

Is there a possibility to schedule sending of all messages (and their visibility to parents in OpenApply) at a particular date and time (the same goes for resulting Status changes eg Applied -> Offered/Reserve/No Offer etc)? I quite often have to hover over my [SEND] button at a particular time to ensure, for example, messages to families are sent at the same time as those sent to current families via School Cloud and/or so no parents can see the message/status change in OpenApply before the scheduled publication. Using the limited Schedule Publish Date on Status and Notification messages, what time of day does the message send as there is currently no ability to specify a time. Sending messages at a particular time can be especially tricky if I'm not at my desk at the required send time (eg meetings, events, between school sites, availability during school holidays/out of hours when I'm not working). I am a department of one and have no other staff member to step in on my behalf...

One of our student developed an allergy since her enrollment. It would help us if the medical form would be editable after the admission in order to keep our records up-to-date. Thank you!

Could a questionnaire item on the Checklist show whether or not the questionnaire has been sent? Currently, I can see when it is completed (someone has responded) but I have to open the Latest Activity to see if the parent has sent the questionnaire. It could be similar to how a Checklist requirement to upload documents will show what documents have already been uploaded to that item, if the item is still open.