Feature Requests

Is there a possibility to schedule sending of all messages (and their visibility to parents in OpenApply) at a particular date and time (the same goes for resulting Status changes eg Applied -> Offered/Reserve/No Offer etc)? I quite often have to hover over my [SEND] button at a particular time to ensure, for example, messages to families are sent at the same time as those sent to current families via School Cloud and/or so no parents can see the message/status change in OpenApply before the scheduled publication. Using the limited Schedule Publish Date on Status and Notification messages, what time of day does the message send as there is currently no ability to specify a time. Sending messages at a particular time can be especially tricky if I'm not at my desk at the required send time (eg meetings, events, between school sites, availability during school holidays/out of hours when I'm not working). I am a department of one and have no other staff member to step in on my behalf...

Would be great if the confirmation email for an appoinment / event contains a link / button to add it to Google Calendar. Sure, the OA user can sync his/her own calendar with OA, but a lot of times you have to forward the appointment to someone else, or want to change details on the appoinment and OA Calendar doesn't allow you to do (I'm aware there's another suggestion about that). We presently duplicate the OA event and then add details to the duplicate event and then share that via GCalendar but... why making it that complicated?

In the student detail, where there's the option to export a form in PDF, the layout / template for is somewhat ugly or different to what the School would like. It would be much better to be upload to upload a PDF template with merge / dynamic fields (as in the email and everything else). This way if we need a document for a student we can create a FORM with the data required in it, load the template and then just click and export it to PDF, saving great amount of time for School Office (that is - presently - exporting data, importing to Excel, mail merging to a Word Document, saving the word document in PDF).

We currently can see what day a status has been changed eg "Applied" or "Admitted." It would be useful to see the change date for each sub-status too. Eg for us we would have Admitted (we can accepted) then sub status of offered, confirmed (parents said they want the place) and admitted (parents paid deposit to secure place but student has not yet started). Currently work around would be to have a manual office field.

The admissions representative only receives a notification once all reviewers have reviewed the application. It would help us if we could get a notification when each reviewer has completed. For example, if I assigned Alex and Katrease as reviewers but only Alex had reviewed so far, I would want to see "Alex has completed x student's application review." Currently, you have to keep checking.

It would be very useful for us to be able to cc other colleagues (OA admins) when using the email templates from OA.

Sync your personal calendar to your OpenApply event calendar to avoid double bookings.

We have had to close applications for 2 of our year groups. The work around is saving a message on the application site to say we are no longer taking applications. Many parents don't read this message or they choose to ignore!? Please could you consider building into Open Apply a function where we can close off applications for different year groups as this would save the work load of extra emails being sent out to families.

Would it be possible to add a feature to applicant checklists incase they are not able to upload requested documents. If they can select a date when they expect to be able to upload the document and/or be given the opportunity to provide extra info ( ie a 6 year old child may not be able to provide us with 2 school reports it they have never attended school yet. Thanks